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How to Tackle Administration and Prioritise like a Pro

As a teacher or lecturer, you are constantly inundated with administrative tasks, whether it's grading papers, planning lessons, or attending meetings. With so many things to do, it can be challenging to prioritize and manage your time efficiently. But with the right strategies in place, you can tackle your to-do list like a pro and still find time for the things that matter most.

August 17, 2023

1. Make use of free online resources -

One tool that is highly recommended for creating visuals for lesson planning is Canva. With thousands of customizable templates available for free, Canva makes it easy to create engaging and impactful lesson plans.

Trello is another useful application that can significantly improve your organizational skills. This software lets you organize tasks on a board, similar to a bulletin board in your classroom, and quickly move tasks from “To Do” to “In Progress” and “Done”. This means you can prioritize tasks and keep track of your progress, ultimately finishing your lesson plans ahead of schedule.

Lastly, consider making use of free resources and information available on websites like These resources can provide you with easy access to lesson plans, printable worksheets, and more to help make your lesson planning faster and more efficient.


2. Make a to-do list and prioritize tasks -

At the beginning of each day, take some time to make a to-do list of the tasks that need to be done. Then, prioritize them according to their urgency and importance. Try to focus on the most critical tasks first to ensure that everything gets done on time.


3. Learn to say no -

As a teacher or lecturer, you may often be asked to take on additional tasks or responsibilities. While it's great to be helpful, it's also essential to know when to say no, particularly when your plate is already full. Be firm but polite when declining requests, and make sure to communicate your reasons clearly.


4. Take breaks and prioritize self-care -

It's easy to get caught up in work and forget to take care of yourself. However, taking regular breaks and prioritizing self-care can significantly improve your productivity and well-being. Make sure to take breaks throughout the day, practice mindfulness, and get enough rest so that you can be at your best.


By following these tips and utilizing these tools, you’ll be well-equipped to juggle administration and lesson planning smoothly and effectively. Remember, staying organized is key to successfully balancing these tasks, so use these tools to your advantage and watch your productivity soar.